Long Beach Community Garden Association, Inc.
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ARTICLE I PURPOSE
The purpose of this Association is to promote gardening at a community level, to allow a sharing of common interest and to provide an opportunity for enjoyable recreation and fellowship.
ARTICLE II NAME AND LOCATION
The name of this corporation shall be the Long Beach Community Garden Association, Inc. (ďthe AssociationĒ) and is a private not for profit organization. The location of the Associationís activities will be on land leased from the City of Long Beach, 7600B East Spring Street, Long Beach, CA 90815. The mailing address of the Association will be:
P.O. Box 50167
Long Beach, CA 90815
ARTICLE III CONSITITUENCY OF THE ASSOCIATION
The constituency of the Association shall be known as Members and shall be restricted to residents of the City of Long Beach. Voting on Association business will be limited to one vote per plot. Plot dues will be assessed annually or as otherwise determined by the Board of Directors. Members dues shall become due and payable on becoming a member and shall be renewable by midnight, June 30 for each succeeding year, there is no grace period. Each household will have only one plot. If a member dies, the spouse or significant other at the same address may take over the plot as a member in their own right
A member in good standing who voluntarily gives up his/her membership and leaves the plot in compliance with the Rules and Regulation may reapply for membership at any time.
A member who loses his/her membership for excessive correction notices, may be added to the waiting list after a one year period; however, if membership is lost a second time due to excessive Correction Notices the loss of membership is permanent.
A member who loses his/her membership for drinking alcohol anywhere at the site, stealing in any manner, verbal or physical abuse, the loss of membership is permanent.
ARTICLE IV OFFICERS
The officers of this Association shall be the President, 1st Vice President, 2nd Vice President, Secretary and Treasurer. A Board of Directors shall consist of the officers and ten Directors, who are members in good standing of the Association. A member in good standing is a member who has:
- Been a member for at least 1 year or was a previous member in good standing
- Paid current dues
- Performed at least 4 hours of community service
- Performed committee service
- Had no more than 1 correction notice within a 12 month period
- Will sign a confidentiality statement
A Director having two unexcused absences from any Board of Directors meeting will be removed from the Board and replaced.
Any officer or board member may be removed for cause, misconduct and/or failure to fulfill the duties and obligation of their position and/or inability or incapacity to serve. Such removal shall be done at a meeting of the Board of Directors and through a motion by any officer or board member. Such proposed removal shall be voted upon and the officer and/or director is so removed by a majority vote of those in attendance at the meeting. Immediately, a written notice of removal shall be sent by certified U.S. Mail.
All officers and board members have the option to not pay dues for the year in which they serve. If they choose to pay dues for that year, it is considered a donation to the Association.
The Long Beach Parks, Recreation and Marine Department Coordinator for the Long Beach community Garden Association, may attend Board of Directors meeting, but without a voting right.
The President shall be the chief executive of the Association. The President will preside at all meetings of the Board of Directors and is charged with the general supervision of all its functions and shall be an ex-officio member of all committees except the Nomination Committee. If there is a vacancy in any office, the President shall have the duty of filling such vacancy from the general membership. At the end of the term, the President automatically serves on the Board of Directors for a period of one year.
The 1st Vice President shall perform the duties of the President in the absence of the President or by reason of the Presidentís inability to act. The 1st Vice President shall automatically assume the office of the President if that office becomes vacant during the term of its serving. Additionally, the 1st Vice President shall supervise the roll of members and the assignment of plots.
The 2nd Vice President shall be the third in command after the 1st Vice President.
The Secretary shall keep the minutes of all Board of Directors and general membership meetings. In addition, the Secretary shall be responsible for the maintenance of the official files of the Association, with the exception of the financial records.
The Treasurer shall have the care and custody of all funds and shall deposit the same in the name of the Association in such bank as meets the approval of the Board of Directors. All checks drawn against the account shall be signed by the President and Treasurer of the Association or in the absence of one of these officers, the Secretary shall be the second signatory. The Treasurer shall render an accurate report of all receipts and expenditures at meetings of the Board of Directors and the membership.
The Ten Directors shall assist the Officers of the Association in the conduct of the Association business. The President may delegate a member to serve as chairperson of any special committees as may be deemed necessary in the interest of the Association affairs. Additionally, board members shall form a Nominating Committee and recruit two additional members at large to be part of the Nominating Committee.
ARTICLE V MEETINGS
A majority of voting members of the Board of Directors shall be necessary to conduct the business of the association. All meetings shall be called by the President, with the exception of the Annual General Meeting, which will be held on a Saturday in June.
ARTICLE VI ELECTION
Officers and Directors shall be elected to serve terms of one year from July 1 to June 30th or until their successors take office. The Nominating Committee will present a slate of candidates for elective office at the Annual General Meeting. Officers and Directors shall be elected by secret ballot. In any nomination from the floor, the nominee must be present to accept or decline.
ARTICLE VII FINANCES
The financial records of the Association shall be available for review by the City Manager of Long Beach on demand. In the event of the dissolution of the Association, any assets of the Association shall be deposited in the Recreation Fund of the City of Long Beach.
ARTICLE VIII AMENDMENTS AND PROCEDURES
Proposed amendments to the bylaws shall be posted at the Community Garden site at least 14 days prior to voting thereon. Such proposed amendments may then be adopted by a majority vote of the Association members present at the Annual General Meeting or at any general meeting called by the President.
Robertís Rules of Order, Revised, shall be the guide for any questions not provided for in these Bylaws.
Amended March 2008